With the advent of technology, our data and information which were earlier stored in locked cabinets and secured rooms, are now being stored digitally in computers, hard disks and even the cloud. Though this has made storage easy, it has also led to a number of cases where the data fell into the wrong hands.
Data is a valuable corporate asset and its security has to be taken seriously. Companies implement security mechanisms like firewalls, protection from hackers, etc. But most of the time, they forget to do small simple things like erasing the old data properly, destroying the physical storage devices to the point where they are rendered unreadable.
When an organization’s information falls into wrong hands, the organization incurs heavy financial losses. Their business could go down because of a simple mistake.
Digital File Shredding is the process of deleting the contents of a file from the hard disk and also, all the places in which it virtually existed. It is completely cleaned so that there are no traces of the information anywhere and that they cannot be reconstructed.
Digital File Shredding is of utmost importance for an individual or an organization when they decide to delete the data that they no longer need. Whether it is your personal information or information of the client or any other sensitive data, shredding the confidential data that are no longer needed is important.
This is generally because the organization can face a lot of issues in case the data confidentiality is breached. When a company’s information leaks, it can face consequences like financial loss, non-compliance with regulatory requirements, loss of productivity, etc.
For example, a company that decides that it no longer needs the data on the transactions of customers who existed in the last decade cannot just throw the old physical storage device out. Though this data seems unimportant, it can still be of use for people with other malicious intents.
This is why digital file shredding services by Shred-it are greatly in demand nowadays. They specialize both in paper shredding and digital hard disc shredding services.
There are some reasons that stress the importance of digital file shredding. Some of them are:
- The Law
- Stained Reputation
- Not Shredding Files Suggests Irresponsibility
- Peace Of Mind
Any organization is obliged to keep the customers’ information confidential. The law governs how an organization safeguards the information of the customers and any security breach can lead to the non-compliance with the regulations and law. In order to be safe from legal troubles, all organizations are expected to destroy their old files properly.
When a company’s information leaks, the public image of the company gets lost. When a company loses its reputation, it loses its business. A chain of negative consequences will follow if an organization is not careful with its sensitive data. In order to sustain in the corporate world, digital file shredding is crucial.
Not properly shredding the digital files and leaving them unsecured suggests irresponsible behavior on the part of the individual as well as the organization. With the growing number of hackers who steal confidential data, missing out on an important step like this cannot be justified.
Lastly, a business owner or the head of an organization has got a lot on his plate without him having to worry about old data that he no longer needs. If the files are shredded digitally, then it gives him one less thing to worry about and it is a problem that is taken care of.
Digital File Shredding is important if you want to keep your information safe, even if you no longer need it. It is the only responsible course of action in this technology driven corporate world where everything has a backup and everything is stored digitally somewhere.